Payment Guarantee Letter Template
Dear [Recipient's Name],
I am writing to you on behalf of [Company Name], with regard to the payment terms and conditions agreed upon for the project/project name.
This letter serves as a formal confirmation that we have received a payment of [Amount] from your end, leaving a balance of [Remaining Amount]. We would request you to kindly settle this outstanding balance at the earliest convenience.
Please note that the remaining amount must be paid no later than [Due Date]. Failure to make the payment by the stipulated deadline may result in legal action being taken against your organization. We highly value our business relationship and wish to avoid any unnecessary disputes or inconveniences.
It is important to understand that timely settlement of payments ensures smooth project execution and completion within the agreed-upon timelines.
The details of the remaining amount are as follows:
[Invoice Number]: [Amount]
[Invoice Number]: [Amount]
[Invoice Number]: [Amount]
[Invoice Number]: [Amount]
We kindly request you to process the payment through one of the following methods:
1. Bank Transfer:
Account Name: [Account Name]
Account Number: [Account Number]
Bank Name: [Bank Name]
Branch: [Branch]
Swift Code: [Swift Code]
2. Online Payment System:
Website: [Website]
Username: [Username]
Password: [Password]
Please ensure that you include the aforementioned invoice numbers as a reference while making the payment.
Once the payment has been made, kindly send us the transaction details or a copy of the remittance advice, enabling us to reconcile your payment and update our records accordingly.
We greatly appreciate your attention to this matter. If you have any questions or require further clarification, please do not hesitate to contact us at [Contact Information]. We value our partnership with your esteemed organization and look forward to your prompt settlement of the outstanding balance.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Title/Position]
[Company Name]
